Will you be collaborating during the meeting? If the meeting consists of brainstorming or a session where multiple people will be contributing simultaneously, it helps to pick a collaboration tool or suite like Google Workspace.What features would you need? Consider whether your meetings would benefit from features like session recording, breakout rooms, live chat, screen sharing, whiteboards, and gamification when evaluating tools.
For larger meetings, pick a robust platform that can scale with your team's headcount.
How many people are attending? If there are only a handful of people, you can go for a simpler meeting platform. Here are three key considerations to keep in mind when shortlisting tools: There are a lot of considerations when it comes to picking the right set of virtual meeting tools. In this section, we'll look at five steps you can take to run successful virtual meetings. Factors like your video conferencing platform, the number of participants, and the participants' time zones influence planning, scheduling, and even meeting outcomes. Running online meetings is radically different from face-to-face meetings. After all, they are the most sophisticated meeting mechanism we currently have. Virtual meetings offer a time-efficient alternative to in-person meetings as team members or clients can quickly join the session - no need to get dressed up or do a long commute.Īlthough virtual meetings used to be impromptu and unstructured, the pandemic-led transformation of the workplace means that organizations are looking to design their virtual meetings more deliberately. Let’s dive in! What is a virtual meeting?Ī virtual meeting is an online interaction that allows people across the world to join via a video conferencing platform, chat application, and similar collaboration tools. #Virtual meeting how to
In this article, we’ll dive deep into virtual meetings and look at how to run a virtual meeting, avoid common mistakes, and make the event more engaging. Technical difficulties, communication, and meeting overkill are the major issues organizations grapple with. The virtual element introduces a variety of complications. This shift became more apparent over the last year when the average number of meetings per person went up by 12.9%, and the number of attendees per meeting increased by 13.5%.Īlthough virtual meetings have become commonplace, they are far from perfect. Virtual meetings have emerged as an indispensable fixture at most organizations.
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